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  Design Room Coordinator
Posted Date:04/09/2017
    Job Number: J0000809

Position:                      Design Coordinator

Location:                    Auckland 

Our client is a NZ company who is an international player in the textiles arena, with offices in China and Parnell. They have an opportunity for an astute Design Coordinator to manage and build long term positive relationships with offshore customers and suppliers, preferably with offshore and shipping coordinating experience. You will have strong intermediate administration and customer service skills, and excellent attention to detail.  

Key Responsibilities:



  • Allocate Job Number in Excel.
  • Photograph request.
  • Label PD Photograph (within filename).
  • Catalogue photographs.
  • Write up PD instructions to design and production operations.
  • Preparation, booking and tracking of PD package
  • Write a brief preparing design and production operation, with photo files attached.
  • Follow up PD requests with mill to ensure deadlines are met.
  • Update clients with progress updates on PD sampling.
  • Expedite PD when necessary.
  • Maintain the PD wall in cutting room to ensure only items in progress remain relevant.         




  • Follow up of PD items requested.
  • Update of Job Number spreadsheet in Excel with dates/comment/status of sampling in process.





  • Process readymade design developments and sampling.
  • File relevant info in specific folders (email traffic/specs/photos/artwork).
  • Write up instructions to the design and production operations.
  • Follow up RM pricing modules, proof and expedite promptly.
  • Process outbound pricing modules to clients.
  • Update customer with progress updates on RM sampling.
  • Expedite RM sampling when necessary.
  • Cross reference Bulk PO with approved specification.
  • Cross reference Bulk PO pricing with most recent pricing quoted.   




  • Reading broad spectrum of emails encompassing general operations to ensure responses within overseas time zones are dealt with in a timely manner.
  • Prioritising inbound operations and design emails with client expectations.
  • Review all essential traffic with Managers - colour coding memos to visually differentiate.
  • Create follow up email reminders for emails sent by the Manager to various people, ensuring nothing is forgotten or left unanswered.
  • Print inbound communication  that require action or response from Manager to ensure nothing is missed - gathering as much info and attaching that may help anticipate info needed to respond promptly (i.e. TDS, pricing, photos etc.).
  • Send and receive general email enquiries.  




  • Back check and cross reference PO's to ensure information is keyed in by ordering persons correctly.           




  • Allocate Sample Bucket numbers.
  • Pack and label sample buckets.
  • Update the sample bucket master file with the location and contents of each bucket in detail.           




  • Prepare black card samples of each PD Number in Excel that we process (located in cutting room on shelf).
  • File black card sample in numerical order in each folder - matching original documentation for PD request with final sampling. 




  • Allocation Number in Excel.
  • Photograph CADS/Label/Save digital file.
  • Write up instructions for the operations and photograph for file.
  • Preparation, booking and tracking of package to mill.
  • Write a brief preparing design and production operation, with photo files attached.
  • Follow up new print designs with operations to ensure deadlines are met.
  • Coordination of specialised fabric platforms for custom builds of print trials.
  • Update clients with progress updates for print sampling.
  • Expedite print sampling when necessary.



  • Manage monthly greige inventory schedules to ensure correct levels of greige in place.
  • Review greige levels with clients for specific programs.




  • File of original test reports both physically and digitally - ensuring each is labelled with specific number in Excel.
  • File of Textile Data Sheets digitally - ensuring each is labelled with specific number in Excel.
  • Request textile datasheets when necessary for pricing purposes.




  • Create development spreadsheets when ranges are selected, including snips/photos of the relevant design.




  • Rename every photo taken to ensure each is easily found in the company files.




  • Back up support for order entry and shipping/logistics.


Skills, Experience and Attributes Required:


  • Good listening and communication skills.
  • Excellent phone manner.
  • Must be accurate, organized and detail orientated.
  • Excellent keyboard skills essential.
  • Computer literate in Word, Excel, Access and Outlook.
  • Experience in the fashion industry desirable.


This is a great opportunity to join one of NZ’s leading textile companies. If sales support and administration are your specialties, and you pride yourself on providing great service to your customers we would love to hear from you.


Our confidentiality is guaranteed!

Register with us today and apply online!!

Like us on Facebook!


For more information about this great opportunity,

Please contact Julie Malone on

09 368 1300 / 021 1560 111


Or email to find out more!




  Account Manager
Posted Date:26/09/2017
    Job Number: J0000874

Position:                       Financial Controller

Location:                      Auckland


Position Objective 

To direct and control the financial, accounting functions of the organisation to accurately reflect the organisation's financial situation, to maintain an appropriate financial structure and to support the Managing Director in the effective operation of the company.


Key Tasks and Expected Results 

1.   The Financial Controller is responsible for overseeing the company's financial reporting to ensure that the Managing Director is provided with timely and accurate financial information.

Expected Results


  •          Monthly management accounts are prepared in a timely and professional manner, with ad hoc reports prepared for the Managing Director as requested.
  •         Monthly advisory board meeting attendance, including the preparation of agenda, papers and distribution of minutes.


 2.  The Financial Controller is responsible for effective risk management and statutory compliance for the company.

Expected Results


  •         All insurances are effectively managed including policy negotiation and claims.
  •        Effective management of all aspects of group internal audit, including developing, implementing, ensuring compliance with and regularly reviewing internal controls, policies, procedures and standards.
  •          Management of the group's compliance with all taxation requirements, including liaising with external tax advisors.


3.   The Financial Controller is responsible for the preparation of budgets & forecasts.

Expected Results


  •        Management, co-ordination and control of the annual budget process and regular re-forecasting, including the determination of key assumptions and giving direction to divisional managers.


 4.  The Financial Controller is responsible for over-seeing the amount of stock purchased and ensuring that adequate controls are in place for the security of stock in both the wholesale and retail companies.

Expected Results


  •        Management, co-ordination and control of the annual open to buy for stock.
  •        Ensure accurate stock takes are performed regularly.
  •       Review the aging of stock and ensure plans are put in place to help clear old stock where necessary. 


5.      5.   The Financial Controller is responsible for treasury management to ensure that funding is available to meet the needs of the company.

Expected Results


  •       Effective relationships are maintained with the company's financiers.
  •        The Financial Controller liaises closely with the Managing Director to ascertain financing requirements, negotiating facility structures and carrying out annual review of facilities.
  •         The Financial Controller liaises closely with the Managing Director in managing the group's interest and foreign exchange risk through identifying exposures and hedging where appropriate.
  •        The Financial Controller maintains policies and procedures to maximise the group's working capital position, minimise borrowings and maximise returns from operating cash flows. 


6.     6.   The Financial Controller oversees all transaction processing to ensure the accuracy and timeliness of all transactions.

Expected Results


  •       An effective and efficient payroll system is maintained, to ensure all personnel receive their correct remuneration entitlement, and that all statutory requirements are met.
  •        An effective accounts receivable system is maintained for billing and collection of all monies owed to the company.
  •        An effective accounts payable system is maintained for recording and paying all amounts owed by the company. 


7.    7.   The Financial Controller is responsible for initiating and leading business improvement projects to improve the efficiency, effectiveness and profitability of the company.

Expected Results


  •        The Financial Controller is responsible for reviewing costings and pricings of garments and raw materials.
  •        Margins by product line are regularly reviewed.
  •        The Financial Controller assists management with costings for overseas buying trips.
  •        Internal processes are regularly reviewed to identify opportunities for improvement.
  •        The Financial Controller assists managers in reviewing problem business process areas, determining the cause, seeking and assessing options to resolve and implementing solutions. 


8.      8.   The Financial Controller is actively involved in business development and the implementation of new systems to achieve the strategic objectives of the company.

Expected Results


  •        Involvement in all aspects of business development projects, including scenario analyses.
  •       Involvement in the development and implementation of new systems, including determining system requirements, identification, evaluation and ranking of options, and financial (DCF) analysis. 



Our confidentiality is guaranteed!


Register with us today and apply online!!

Like us on Facebook!


For more information about this great opportunity,

Please contact Julie Malone on

09 368 1300 / 021 1560 111

Or email to find out more!!

Posted Date:28/08/2017
    Job Number: J0000765

Position:                     Bridal Machinists: 2 positions available

 Location:                   Auckland

Our client is a high-end bridal store with a new, state of the art workroom located in central Newmarket. They are looking for experienced Bridal Machinists to join their team. The successful candidates must be familiar with all aspects of garment construction and machining to a high standard.  

 Key Responsibilities:


             Full garment construction.

             Required volume of garments in a timely manner to the required standard.

             Plain sewing.


 Skills, Experience and Attributes Required:


             Proven garment construction and machining skills to a very high standard.

             Experience in working with fine fabrics, lace and trimmings would be adventageous.


If you are adept in fine sewing and are a reliable team player looking for a new opportunity to display your skills, send us your CV now!


Our confidentiality is guaranteed!

Register with us today and apply online!!

Like us on Facebook!


For more information about this great opportunity,

Please contact Julie Malone on

09 368 1300 / 021 1560 111


Or email to find out more!




  Design Room Assistant
Posted Date:04/09/2017
    Job Number: J0000808

Position:                    Cutting room  Internship

Location:                   Auckland

Our client is a NZ designer with a workroom in Newmarket, Auckland. They are looking for a Cutting room Intern to provide assistance to the Production Director, from the fabric QC  stage through to marker making, cutting of samples and bulk garments. Ensuring the production runs to timeline and that all records are maintained accurately.

The internship will be for a 3 month unpaid period, Monday - Friday, with the successful candidate moving into a  full time paid role.

Key responsibilities may be in the following areas:

Main Objectives of Position 


  • Checking fabric for quality issues. 
  • Marker making.  
  • Laying up fabric.   
  • Cutting of production or new samples in conjunction with the Production Director. 
  • Effectively time keeping on a job by job basis to enable job costing and budgeting.        
  • Alert the Production Director with any concerns or issues in a timely manner. This may relate to stock of base materials, machinery, or anything else to do with the working environment.






  • Ensure all administration tasks, e.g. timekeeping, etc., are completed in a timely manner and meet professional standards. 


 Skills, Experience and Attributes Required:

  • A tertiary qualification in a Bachelor of Fashion is required
  • Garment construction knowledge essential.
  • Keen eye for detail.
  • Team player.
  • Accurate data entry skills.
  • Excellent communication skills.
  • Computer literacy.


 If you are looking for a start in the fashion industry send us your CV now.


Our confidentiality is guaranteed!

Register with us today and apply online!!

Like us on Facebook!


For more information about this great opportunity,

Please contact Julie Malone on

09 368 1300 / 021 1560 111


Or email to find out more!




Posted Date:02/10/2017
    Job Number: J0000877

Position:                       Intermediate Buyer

Location:                      Auckland

Our clients are an online group buying community connecting people to factories from around the world.

Purpose of the role: This purpose of this role is to focus on sourcing new products from China and around the world. Also to take responsibility for buying ranges within the allocated departments, areas and product ranges; setting pricing, achieving budgeted GP margins and reporting directly to the Buying Manager.


Buying and Production   

Maintain a high level of integrity in all aspects of communication and team performance.

Establish a strong on-going business relationship with suppliers and factories

Negotiate pricing and delivery

Place purchase orders, manage logistics and maintain quality assurance

Follow the Deal Memo process accurately

Liaise with Finance to ensure stock levels are accurate across production and transit.

Liaise with suppliers to resolve any problems with quality and deliveries.


Support the Buying Manager’s buying strategy:    

Source and purchase product to support the Head of Buying’s range plans.

Establish price points which achieve brand and financial targets.

Effectively operate within product and sales budgets

Help manage forward stock requirements in line with budgets.

Help effectively manage in-season and out of season inventory.

Build strong vendor partnerships which ensure best terms and prices are negotiated to meet or exceed budgeted financial targets


Support the Buying Manager’s buying plan:           

Ensure all stock lines advertised are in stock for the planned promotional dates.

Obtain samples including all specifications, information and images that the marketing team will need to promote the product

Ensure all product samples are coordinated and available for photo-shoots.

Ensure preliminary sign off on all artwork, photos or copy for delegated categories before submitting to the General Manager/Managing Director for final sign off.



Excellent verbal, presentation & written communication skills

Ability to interact and negotiate with external third parties to meet growth and profitability objectives

A genuine commitment to setting and meeting challenging objectives within a commercial framework

Learn and adhere to company systems, procedures and processes.

Computer skills – Gmail, Google, basic Excel, and MS Office proficiency required


External Internal


Industry organisations       

Managing Director/General Manager

Buying Manager / Buying Team

Customer Service & Logistics

Marketing & Communications





Experience in a senior role

Previous buying experience

Experience of calculating costs to maintain profit margins and meeting budgeted targets

Experience in problem solving and finding practical solutions

Take direction from the Head Buyer and lead the team when necessary

Exceptional communication and negotiation skills complimented by a professional and engaging attitude

Team Player

Proactive and creative

An understanding of the marketDesirable      

China sourcing experience and communication.

A reasonable level of competency in Chinese language.


Our confidentiality is guaranteed!

Register with us today and apply online!!

Like us on Facebook!


For more information about this great opportunity,

Please contact Julie Malone on

09 368 1300 / 021 1560 111

Or email to find out more!!

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